We, Norbury CE Primary School Primary School, are the Data Controller for the purposes of the Data Protection Act. We collect information from you, and may receive information about you from your previous schools and outside agencies. We hold this personal data and use it to:

• Support teaching and learning
• Monitor and report on progress
• Provide appropriate pastoral care, and
• Assess how well the school is doing

This information includes your contact details, national curriculum assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs and relevant medical information.

All personal data once collated is updated on the relevant systems and then stored securely in locked pupil files. The data forms are retained as per DCC retention policy and then destroyed using our nominated confidential waste shredding service.

Personal data may be shared with the following software programmes for the purpose of pupil management, pupil attainment and progress management, communication management (texting, email, written and telephone), financial management (trip, dinner money) and SEND support.

RM Integris:                         Pupil data management

Parent Pay:                           Online payment system

Teachers2Parents:              Texting & Email system

Classroom Monitor:           Online monitoring and attainment monitoring

Tapestry:                               Online monitoring and attainment monitoring

DCC systems:                       To submit educational reports/census data/secure transfers

Emails:                                   Secure encrypted emails

Internal Mail:                       Secure internal mail collection once a week

Big Maths:                            Online monitoring and attainment monitoring

Cool Milk:                              Online milk ordering system

Class Dojo:                            Classroom App to connect Teachers and Parents

Data will only be shared with agencies for individual data needs and permission will always be sought from the parent/carer unless the law or school concern requires the process to be over ruled (information Sharing Agreement).

We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to. The only information we would share is with associated agencies as part of the management of the school. For example, with other schools as part of moderation procedures or with school improvement partners and no names would be used.  If a parent/carer would like to see information on their child, a request form to access school files should be completed. See the school website for a copy of the form and the procedures.

 We are required by law to pass some information to the Local Authority (LA), and the Department for Education (DfE).

If you want to see a copy of the information we hold and share about you then please contact Mrs Chapman (Head teacher) or Nicola Duckworth (School Office).

If you require more information about how the LA and/or DfE store and use this data please go the following websites:

www.derbyshire.gov.uk/privacynotice             www.education.gov.uk

A copy of the following forms can be found on the Norbury Primary School website.

• Privacy Notice
• Request Form for Access to School Files
• School Data Breach Policy
• School Privacy Impact Assessment Procedure

 

Norbury CofE Primary School

                                                              Personal Data

 

Childs Name: …………………………………………….                                     Class: …………….

 

I acknowledge that my child’s personal information will be used for the purposes described in the privacy statement.  The privacy notice and a pupil update form will be sent home annually.

Please tick to acknowledge

 

Consent Form for the Recording and Use of Images

During the course of the school year, we may sometimes wish to take photographs or video recordings of children within school or on school trips, either for our own records, for use as part of our learning curriculum or for inclusion in our promotional material such as the school prospectus and our website.  The school may invite an external photographer to the school each year to take official school photographs and the school may also invite the media in to take photographs for publication.

 

To comply with the Data Protection Act 1998 and the new General Data Protection Regulation (May 2018), we need to ask for your consent again before the school or the media record any images of your child.

 

Please answer the following questions then sign and date the form where shown below.

I give consent for my child’s photograph to be used within the school building I give consent for my child’s name to be used alongside his/her photograph within the school building	Yes / No   Yes / No
I give consent for the school to use images of my child within the school community e.g Newsletters I give consent for my child’s name to be used alongside his/her photograph within the school community	Yes / No   Yes / No
I give consent for my child’s photograph to be used to record their work on Tapestry (EYFS/Y1 only) and understand that parents can see photos of other children in the class	Yes / No
I give consent for the school to use images of my child on the school website, school Facebook page, Class Dojo and Twitter (we will never use names)	Yes / No
I give consent for my child’s photograph to be used in other printed publications e.g local newspaper (no names will be published)	Yes / No
I give permission for my child to have a school photograph taken. I understand this printed/digital photograph can be purchased by parents	Yes / No
I give permission for my child to be videoed in the School production. I understand that DVD’s can be purchased by parents	Yes / No

Conditions of use:

• We will not re-use any photographs or recordings after your child leaves this school. Historic photographs will remain on our school website and social media feeds and will periodically be deleted.

• We will not use the personal details of any child or adult in a photographic image or video, on our website, our social media platforms in our school or in any of our other printed publications.

 

Parent/carer signature …………………………………………………..     Print Name: ………………………………………….…….

 

Date: ………………………………………………………………

           

           

Consent for recording and use of parents images

On occasions such as Sports Day, FONSA events, parent visits, parents attending school trips and parents lunches we may take photographs of children and parents/carers. Due to the new regulations we need your consent to display such images of parents/carers. We will never use names.

I give consent for parents/carers photographs to be used within the school building	Yes / No
I give consent for the school to use parents/carers photographs  within the school community e.g Newsletters	Yes / No
I give consent for the school to use parents/carers photographs on the school website, school Facebook page, Class Dojo and Twitter	Yes / No
I give consent for  parents/carers photographs to be used in other printed publications e.g local newspaper	Yes / No

 

 

Parent/carer signature …………………………………………………..

 

Consent for medical information to be displayed

 

We hold certain medical information on our system regarding your child and any medical conditions they may have. In order for all staff to be aware of your child’s condition, this may be displayed alongside your child’s photograph on the inside of the medical cupboard (depending on the severity of the medical condition).

 

Due to the new regulations that have come into force, we need your consent for this information to be made available to all staff.  The following personal data may be displayed depending on severity of medical condition:

 

• Full Name and photograph
• Emergency Contact details
• Information regarding your child’s medical condition

 

Your information will not be shared with any outside agencies and will be only be made available to the staff at Norbury CofE Primary School.

 

I give consent for my child’s medical information to be displayed

Yes / No

 

 

Parent/carer signature …………………………………………………..