Online Safety Policy

Norbury CofE Primary School



RM 5

 Review frequency: Every 2 years




  • Introduction Information and Communications Technology (ICT) covers a wide range of resources including; web-based and mobile learning. It is also important to recognise the constant and fast paced evolution of ICT within our society as a whole. Currently the internet technologies children and young people are using both inside and outside of the classroom include:


  1. ICT in the 21st Century is seen as an essential resource to support learning and teaching, as well as playing an important role in the every day lives of children, young people and adults. Consequently, schools need to build in the use of these technologies in order to arm our children with the skills to access life-long learning and employment.
  • Websites
  • Email and Instant Messaging
  • Chat Rooms and Social Networking
  • Blogs and Wikis
  • Podcasting
  • Video Broadcasting
  • Music Downloading
  • Gaming
  • Mobile/Smart phones with text, video and/or web functionality
  • Other mobile devices with web functionalityAt Norbury CofE Primary School we understand the responsibility to educate our pupils in e-Safety issues; teaching them the appropriate behaviours and critical thinking to enable them to remain both safe and legal when using the internet and related technologies, in and beyond the context of the classroom.
  • Roles and Responsibilities Writing and reviewing the e-Safety policy
  • Our e-Safety policy has been written by the school, in conjunction with advice from Derbyshire County Council and government. It has been agreed by the Headteacher, Staff and approved by the Governing Body. The e-Safety policy and its implementation will be reviewed annually.
  • This policy, supported by the school’s Acceptable Use Agreement for staff, governors, visitors and pupils, is to protect the interests and safety of the whole school community. It is linked to the following mandatory school policies including those for ICT, Behaviour, Health and Safety and Child Protection.
  • As e-Safety is an important aspect of strategic leadership within the school, the Head and governors have ultimate responsibility to ensure that the policy and practices are embedded and monitored. The named e-Safety co-ordinator in our school is Mrs R Chapman who have been designated this role. All members of the school community have been made aware of who holds this post. It is the role of the e-Safety coordinator to keep abreast of current issues and guidance through organisations such as Derbyshire LA, CEOP (Child Exploitation and Online Protection) and Childnet.
  • This policy is inclusive of both fixed and mobile internet; technologies provided by the school; (such as PCs, laptops, webcams, whiteboards, digital video equipment, etc); and technologies owned by pupils and staff, but brought onto school premises (such as laptops, mobiles phones, camera phones and portable media players, etc).
  • Whilst exciting and beneficial both in and out of the context of education, much ICT, particularly web-based resources, are not consistently policed. All users need to be aware of the range of risks associated with the use of these Internet technologies.

E-Safety skills development for staff

  • Our staff receive regular information and training on e-Safety issues through the coordinators at staff meetings.
  • All staff have been made aware of individual responsibilities relating to the safeguarding of children within the context of e-Safety and know what to do in the event of misuse of technology by any member of the school community.
  • New staff receive information on the school’s Acceptable Use Agreement as part of their induction.
  • All staff are encouraged to incorporate e-Safety activities and awareness within their lessons.
  • E-Safety information for parents/carers
    • Parents/carers are asked to read through and sign the Acceptable Use Agreement on behalf of their child.
    • Parents/carers are required to make a decision as to whether they consent to images of their child being taken/used on the school website.
  • The school website contains useful information and links to sites like ThinkuKnow, Childline, CEOP and the CBBC Web Stay safe page.


  • The school will send out relevant e-Safety information through newsletters and the school website.

Community use of the Internet

  • External organisations using the school’s ICT facilities must adhere to the e-Safety policy.
  1. Teaching and Learning

The purpose of Internet use in school is to raise educational standards, to promote pupil achievement, to support the professional work of staff and to enhance the school’s management information and administration systems.

Internet use is part of the statutory curriculum and a necessary tool for learning. It is an essential element in 21st century life for education, business and social interaction. Access to the Internet is therefore an entitlement for pupils who show a responsible and mature approach to its use.

Pupils will use the Internet outside school and will need to learn how to evaluate Internet information and to take care of their own safety and security.


Internet use will enhance learning

  • The school will provide opportunities within a range of curriculum areas to teach e-Safety.
  • Educating pupils on the dangers of technologies that may be encountered outside school is done informally when opportunities arise and as part of the e-Safety curriculum.
  • Pupils are aware of the impact of online bullying and know how to seek help if these issues affect them. Pupils are also aware of where to seek advice or help if they experience problems when using the Internet and related technologies; i.e. parent/carer, teacher/trusted member of staff, or an organisation such as Childline/CEOP.
  • The school Internet access will be designed expressly for pupil use and will include filtering appropriate to the age of pupils.
  • Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation.
  • The school Internet access will be designed expressly for pupil use and includes filtering appropriate to the age of pupils.
  • Pupils will be taught what Internet use is acceptable and what is not and given clear objectives for Internet use.
  • Internet access will be planned to enrich and extend learning activities.
  • Staff should guide pupils in on-line activities that will support learning 
outcomes planned for the pupils’ age and maturity.


         Pupils will be taught how to evaluate Internet content

  • The school will ensure that the use of Internet derived materials by staff and pupils complies with copyright law.
  • Pupils should be taught to be critically aware of the materials they read and shown how to validate information before accepting its accuracy.
  1. Managing Internet AccessThe Internet is an open communication medium, available to all, at all times. Anyone can view information, send messages, discuss ideas and publish material, which makes it both an invaluable resource for education, business and social interaction, as well as a potential risk to young and vulnerable people.
  2. Information system security
  • School ICT systems capacity and security will be reviewed regularly.
  • Virus protection will be updated regularly.
  • The use of user logins and passwords to access the school network will be enforced.



  • Pupils may only use approved e-mail accounts on the school system.
  • Pupils must immediately tell a teacher if they receive offensive e-mail.
  • Pupils must not reveal personal details of themselves or others in e-mail communication, or arrange to meet anyone without specific permission.
  • E-mail sent to an external organisation should be written carefully and authorised before sending, in the same way as a letter written on school headed paper.
  • The forwarding of chain letters is not permitted.Published content and the school web site

The contact details on the Website should be the school address, e-mail and telephone number. Staff or pupils’ personal information will not be published.  The head teacher will take overall editorial responsibility and ensure that content is accurate and appropriate.


Publishing pupil’s images and work

  • Written permission from parents or carers will be obtained before photographs of pupils are published on the school Website. This consent form is considered valid for the entire period that the child attends this school unless there is a change in the child’s circumstances where consent could be an issue.
  • Parents/carers may withdraw permission, in writing, at any time.
  • Pupils’ full names will not be used anywhere on the Norbury CofE School Website, particularly in association with photographs.
  • Pupil’s work can only be published by outside agencies with the permission of the pupil and parents. Photographs taken by parents/carers for personal use
  • On the event of parents/carers wanting to take photographs for their own personal use, the school will demonstrate our protective ethos by announcing that photographs taken are for private retention and not for publication in any manner, including use on personal websites, e.g. School performances and assemblies etc.


Social networking and personal publishing

  • The school will block / filter access to social networking sites.
  • Newsgroups will be blocked unless a specific use is approved.
  • Pupils and parents will be advised that the use of social network spaces outside school is inappropriate for primary aged pupils.
  • Pupils will be advised never to give out personal details of any kind which may identify them and/or their location. Examples would include real name, address, mobile or landline phone numbers, school attended, IM and email addresses, full names of friends/family, specific interests and clubs etc.
  • Pupils are advised to set and maintain profiles on such sites to maximum privacy and deny access to unknown individuals.
  • Pupils will be advised on security and privacy online and will be encouraged to set passwords, deny access to unknown individuals and to block unwanted communications. Pupil will be encouraged to approve and invite known friends only on social networking sites and to deny access to others by making profiles private.
  • All members of the school community are advised not to publish specific and detailed private thoughts, especially those that may be considered threatening, hurtful or defamatory.
  • Concerns regarding students’ use of social networking, social media and personal publishing sites (in or out of school) will be raised with their parents/carers, particularly when concerning students’ underage use of sites.
  • Staff personal use of social networking, social media and personal publishing sites will be discussed as part of staff induction and safe and professional behaviour will be outlined in the school Acceptable Use Policy.
  • Our pupils are asked to report any incidents of bullying to the school.
  • School staff are advised not to add children as ‘friends’ if they use these sites.


Managing filtering

  • The school’s broadband access will include filtering appropriate to the age and maturity of pupils.
  • The school will work with DCC to ensure that filtering policy is continually reviewed.


  • If pupils or staff discovers an unsuitable site, it must be reported to the Class Teacher, e-Safety Coordinator or Headteacher.
  • Any material that the school believes is illegal will be reported to appropriate agencies such as Derbyshire Police or CEOP.


Managing emerging technologies


  • Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in school is allowed.
  • Pupils will be instructed about safe and appropriate use of personal devices both on and off site.
  • The use of portable media such as memory sticks and CD ROMS will be monitored closely as potential sources of computer virus and inappropriate material.
  • Pupils are not allowed to bring personal mobile devices/phones to school. Any devices that are brought to school will be sent to the school office and kept there until the end of the day.
  • The sending of abusive or inappropriate text messages outside school is forbidden.
  • Staff will use a school phone where contact with pupils is required.
  • Staff should not use personal mobile phones during designated teaching sessions.Managing video-conferencing
  • When it is introduced into our school, IP video conferencing should use the educational broadband network to ensure quality of service and security rather than the Internet.
  • Videoconferencing will be appropriately supervised for all pupils’ age.Protecting personal data
  • Personal data will be recorded, processed, transferred and made available according to the Data Protection Act 1998.
  1. Policy Decisions

Authorising Internet access

  • Pupil instruction in responsible and safe use should precede any Internet access and all pupils must sign up to the Acceptable Use Agreement for pupils and abide by the school’s e-Safety rules. These e-Safety rules will also be displayed clearly in all networked rooms.
  • The school will maintain a current record of all staff and pupils who are granted access to the school’s electronic communications.
  • All staff will read and sign the Acceptable Use Policy before using any school ICT resources.
  • Parents will be asked to read the School Acceptable Use Policy for pupil access and discuss it with their child, where appropriate.
  • All visitors to the school site who require access to the schools network or internet access will be asked to read and sign an Acceptable Use Policy.
  • Parents will be informed that pupils will be provided with supervised Internet access appropriate to their age and ability.
  • When considering access for vulnerable members of the school community (such as with children with special education needs) the school will make decisions based on the specific needs and understanding of the pupil(s).


Password Security

  • Adult users are provided with an individual network login username and password, which they are encouraged to change periodically.
  • All pupils are provided with an individual network login username and password.
  • Pupils are not allowed to deliberately access on-line materials or files on the school network, of their peers, teachers or others.


Assessing risks

The school will take all reasonable precautions to ensure that users access only appropriate material. However, due to the international scale and linked nature of Internet content, it is not possible to guarantee that unsuitable material will never appear on a school computer. Neither the school nor DCC can accept liability for the material accessed, or any consequences of Internet access. The school will audit ICT provision to establish if the e-Safety policy is adequate and that its implementation is effective.


Handling e-Safety complaints

  • Complaints of Internet misuse will be dealt with by the Headteacher and reported to the e-Safety coordinators.
  • Deliberate access to inappropriate materials by any user will lead to the incident being logged by the e-Safety coordinator and recorded in the e-Safety incident logbook.
  • Any complaint about staff misuse must be referred to the Headteacher.
  • Complaints of a child protection nature must be dealt with in accordance with school child protection procedures.
  • Pupils and parents will be informed of the complaints procedure.
  • Parents and pupils will need to work in partnership with the school to resolve issues.
  • All members of the school community will need to be aware of the importance of confidentiality and the need to follow the official school procedures for reporting concerns.
  • Discussions will be held with the Children’s Safeguarding Team to establish procedures for handling potentially illegal issues.
  • Any issues (including sanctions) will be dealt with according to the school’s disciplinary, behaviour and child protection procedures.
  • All members of the school community will be reminded about safe and appropriate behaviour online and the importance of not posting any content, comments, images or videos online which cause harm, distress or offence to any other members of the school community.


  1. Communication of Policy

Introducing the e-Safety policy to:


  • Rules for Internet access will be posted in all classrooms.
  • Pupils will be informed that Internet use will be monitored.
  • e–Safety training will be established across the school to raise the awareness and importance of safe and responsible internet use amongst pupils.



  • The e–Safety Policy will be formally provided to and discussed with all members of staff.
  • To protect all staff and pupils, the school will implement Acceptable Use Policies.
  • Staff will be made aware that Internet traffic can be monitored and traced to the individual user. Discretion and professional conduct is essential.
  • Up-to-date and appropriate staff training in safe and responsible Internet use, both professionally and personally, will be provided for all members of staff.



  • Parents’ attention will be drawn to the School e-Safety Policy in newsletters and on the school Web site.
  • Information and guidance for parents on e–Safety will be made available to parents In a variety of formats.
  • Advice on useful resources and websites, filtering systems and educational and leisure activities which include responsible use of the Internet will be made available to parents.


Staff and the e-Safety policy

  • All staff will be given the School e-Safety policy and its importance explained.
  • Any information downloaded must be respectful of copyright, property rights and privacy.
  • Staff should be aware that Internet traffic could be monitored and traced to the individual user. Discretion and professional conduct is essential.
  • A laptop issued to a member of staff remains the property of the school. Users of such equipment should therefore adhere to school policy regarding appropriate use with regard to Internet access, data protection and use of software, both in and out of school.Cyberbullying
  • Cyberbullying (along with all other forms of bullying) of any member of the school community will not be tolerated. Full details are set out in the school’s policy on anti-bullying and behaviour.
  • There are clear procedures in place to support anyone in the school community affected by cyberbullying.
  • All incidents of cyberbullying reported to the school will be recorded.
  • There will be clear procedures in place to investigate incidents or allegations of Cyberbullying.


  1. Monitoring and review  

This policy is implemented on a day-to-day basis by all school staff and is monitored by the e-Safety Coordinator.

This policy is the Governors’ responsibility and they will review its effectiveness annually. They will do this during reviews conducted between the e-Safety Coordinator, ICT Coordinator, Designated Child Protection Coordinator, and Governor with responsibility for ICT and Governor with responsibility for Child Protection (e-Safety committee). Ongoing incidents will be reported to the full governing body.













  • I will only use the Internet when there is a teacher present.
  • I will always ask for permission before accessing the Internet.
  • I will only use my own usernames and passwords to log on to the system and keep them secret.
  • I will not access other people’s files.
  • I will not give personal details (like my home address, telephone or mobile number), or the personal details of any other person to anyone, or arrange to meet someone unless my parent/carer or teacher has given me permission.
  • I will only download, use or upload material when I have been given the owner’s permission.
  • I will only view, download, store or upload material that is lawful, and appropriate for other users.
  • I will avoid any acts of vandalism. This includes, but is not limited to, uploading or creating computer viruses and mischievously deleting or altering data from its place of storage.
  • Always quote the source of any information gained from the Internet i.e. the web address, in the documents you produce.
  • Use the Internet for research and school purposes only.
  • I will not bring in memory sticks or CD/DVD’s from home to use in school unless my class teacher has given permission.
  • I understand that the school may check my computer files and may monitor the Internet sites that I visit.
  • I understand that if I don’t follow these rules, my access to the school computer system/Internet may be suspended, and my parents/carers will be informed.



Schools e-Safety Audit

Has the school an e-Safety Policy that complies with Derbyshire guidance? Y/N
Date of latest update:   October 2016
Date of future review: October 2017
The school e-safety policy was agreed by governors on:     Mar 2014
The policy is available for staff to access at:     Teacher’s Share Network – Norbury CE Primary School or school website
The policy is available for parents/carers to access at: school website –
The responsible member of the Senior Leadership Team is: Rebecca Chapman
The governor responsible for e-Safety is:   Giulia Butler
The Designated Child Protection Coordinator is:     Rebecca Chapman
The e-Safety Coordinator is: Rebecca Chapman
Were all stakeholders (e.g. pupils, staff and parents/carers) consulted with when updating the school e-Safety Policy? Y/N
Has up-to-date e-safety training been provided for all members of staff? (not just teaching staff) Y/N
Do all members of staff sign an Acceptable Use Policy on appointment? Y/N
Are all staff made aware of the schools expectation around safe and professional online behaviour? Y/N
Is there a clear procedure for staff, pupils and parents/carer to follow when responding to or reporting an e-Safety incident of concern? Y/N
Have e-safety materials from CEOP, Childnet and UKCCIS etc. been obtained? Y/N
Is e-Safety training provided for all pupils (appropriate to age and ability and across all Key Stages and curriculum areas)? Y/N
Are e-safety rules displayed in all rooms where computers are used and expressed in a form that is accessible to all pupils? Y/N
Do parents/carers or pupils sign an Acceptable Use Policy? Y/N
Are staff, pupils, parents/carers and visitors aware that network and Internet use is closely monitored and individual usage can be traced?


Has an ICT security audit been initiated by SLT? Y/N
Is personal data collected, stored and used according to the principles of the Data Protection Act? Y/N
Is Internet access provided by an approved educational Internet service provider which complies with DfE requirements (e.g. KPSN)? Y/N
Has the school filtering been designed to reflect educational objectives and been approved by SLT? Y/N
Are members of staff with responsibility for managing filtering, network access and monitoring systems adequately supervised by a member of SLT? Y/N
Does the school log and record all e-Safety incidents, including any action taken? Y/N
Are the Governing Body and SLT monitoring and evaluating the school e-Safety policy and ethos on a regular basis? Y/N