Attendance Policy

1. Introduction
Within the Christian Ethos of our school, Norbury CofE Primary School seeks to ensure that all its pupils receive an education that maximises opportunities for each child to realise his/ her true potential.

The school will strive to provide a welcoming, caring environment, whereby each member of the school community feels wanted and secure.

All school staff will work with pupils and their families to ensure each pupil attends school regularly and punctually.

The school will establish an effective system of incentives and rewards, which acknowledges the efforts of pupils to improve their attendance and timekeeping, and will challenge the behaviour of those pupils and parents who give low priority to attendance and punctuality.

2. Statutory Framework
In developing this policy, account has been taken of:
• Education Act 2002
• The Education (Students’ Attendance Records) Regulations 1991
• The Education (Student Registration) Regulations 1995 (amended 1997)
• Education (Pupil Registration) (England) Regulations 2006 (statutory Instrument 1571/1999)

3. Aims
• To improve the overall attendance percentage of pupils at school.
• To make attendance and punctuality a priority for all those associated with the school including pupils, parents, teachers and Governors.
• To develop a systematic approach to gathering and analysing attendance related data.
• To further develop positive and consistent communication between home and school.

4. Objectives
The annual attendance targets are set in the autumn term of each school year. These are detailed in the Headteacher’s report to the Governing body.

5. Statutory Responsibilities
• The education Act 2002 states that parents have the primary responsibility for ensuring that children of a school age (i.e. 5 to 16 year olds) receive a suitable education, either by regular attendance at school or otherwise. It is the responsibility of the LA to ensure that parents meet these responsibilities. Parents found guilty of school attendance offences could be subject to fine or in extreme cases a period of imprisonment.
• The school is required to inform the LA if a pupil fails to attend regularly or has been absent without an explanation, for a continuous period of 10 days and the absence is treated as unauthorized. Headteachers can notify the LA earlier if there are areas for concern. All schools must keep two registers of pupil:
o The admissions register, which records the personal details of every pupil at the school, and
o The attendance register, which records every pupil’s attendance at every session the school is open to the pupils.

The contents and maintenance of the school registers is governed by the education (Pupil Registration) (England) Regulations 2006 (Statutory Instrument 1571/1999).

6. Procedures
6.1. Pupil Registration
The school maintains two registers of pupils:
• An admission register (known as the school roll) and
• An attendance register
6.1.1. Admission Register
The following information is recorded in the admission register:
o Pupils full name
o Pupil’s gender
o Pupil’s date of birth
o Date the pupil was admitted to the school
o Name of the school the pupil last attended
o Name and address of every parent and carer of the pupil that is known to the school
o Which of these parents and carers the pupil normally lives with
o Emergency contact details of the parents and carers

This information is kept in the office.

6.1.2. Attendance Register
The attendance register is taken at the start of each morning session (8.55am) and during each afternoon session (1.15pm). On each occasion it is recorded whether every pupil is:
 Present
 Absent (with reason for absence)

It is also recorded whether the absence of the pupil was authorised or not.

The registers will remain open for 10 minutes. Any pupil arriving after this time will be marked as late. Where children are regularly late for school, the school will write to parents informing them of the schools concerns and offering support and help to rectify the situation.

If lateness is consistent and parents have not responded to support from the school, then a referral will be made to the educational welfare service.

It is important that registers are marked regularly and accurately as they are a legal document and are admissible in a court of law.
Authorised Absence is where the school has either given approval in advance for a pupil to be away, or has accepted an explanation offered afterwards as satisfactory justification for absence.

All other absences must be treated as unauthorised.

6.2. Absence Notes
The school requires notification of reason for absence on the first day of absence, usually by telephone. A written note or email explaining reasons for absence should be sent into school when the child returns or the parent may speak to the headteacher or class teacher.

Following advice from the LA, parents of pupils at Norbury CofE Primary school have been advised that pupils who experience vomiting or diarrhoea may not return to school until 48 hours have elapsed after the last incidence of sickness or diarrhoea.

6.3. Holidays in Term Time
Amendments to the Education (Pupil Registration) (England) Regulations 2006 which come into force on 1st September 2013 state that Headteachers may not grant any leave of absence for holidays during the term time unless there are exceptional circumstances.

Parents needing leave of absence for exceptional circumstances should complete a form at least two weeks before the anticipated start date. The reason for the request should be given in detail. Applications must be made before the leave is arranged, as absences will not be granted retrospectively. Parents who take their children on holiday without permission will incur unauthorised absences for their child. These remain on the child’s record and will be monitored for further action by the Education Welfare Service. Parents could be issued with a fixed penalty notice and/or court action.

7. Attendance Strategies
The school operates a number of awards and incentives for good attendance. Each half term every child with 100% attendance is acknowledged in the achievement assembly. At the end of each academic year we present a certificate to every child who has achieved 100% attendance and a notice is put in the newsletter.

8. Reporting
The school administrator reports weekly attendance figures to the Headteacher. The Headteacher reports attendance figures each term to the governing body.

9. Monitoring and Evaluation
The attendance figures and attendance strategy are reviewed each term by the governing body.

10. Further References – Attached to this policy
Department for Education: Guidance on the Education (Pupil Registration) (England) Regulations 2006
DNFL website: Advice on using absence and attendance code
DNFL website: Penalty notice process
DNFL website: Model for a School Attendance Policy
Norbury CofE Primary School Child Protection and Safeguarding Policy