Health and Safety

CONTENTS

 

P4       Norbury C of E Primary School Health & Safety Statement of Intent

 

Appendix       DCC Education Committee Health & Safety Statement of Intent

 

P6       Norbury Health & Safety Management Structure

 

P9       Level One – Governing Body

 

P11     Level Two – Headteacher

 

P14     Level Three – Health & Safety Staff Representative

 

P15     Level Four – First Aiders and non-teaching staff

 

P17     All employees, all levels

 

P20     Health & Safety, Systems and Procedures

 

P20     Risk Assessments

 

Critical Incident Management Plan

 

Administering First Aid

 

P21     Administering Medicines

 

Communicable Diseases

 

P22     Recording, Reporting and Monitoring

 

P23     Fire Evacuation

 

Inspection and Testing

 

P24     Environmental Conditions

 

P25     Boiler house

 

Use of Cleaning Materials

 

Road Safety

 

P26     Smoking

 

NORBURY C OF E PRIMARY SCHOOL

HEALTH AND SAFETY

 

STATEMENT OF INTENT

 

 

NORBURY C OF E PRIMARY SCHOOL

HEALTH AND SAFETY – STATEMENT OF INTENT

 

The Governors and school management of Norbury School will, so far as it is reasonably practicable, ensure that all activities under its control are carried out in accordance with the Health and Safety at Work, etc. Act of 1974, relevant regulations, approved codes of practice, guidance notes, and the Safety Policy of the Local Authority (LA) and pay due regard to advice and information provided by the LA’s advisors.

 

The Governors and school management will ensure, so far as it is reasonably practicable, that the premises, all means of entering and leaving the premises available for use, are safe and without risk to health. In this respect the Governors and school management will comply with arrangements and procedures made by the LA as part of its responsibilities as employers.  In the case of a letting arranged by the school, it will endeavour to ensure that appropriate health and safety arrangements are in place.

 

The Governors and school management will review this statement annually or if circumstances change. It will ensure that the school maintains, monitors and reviews its Health and Safety Policy including the necessary items of organization, arrangements and procedures.

 

In order to assist in the discharge of its responsibilities, the Governing Body will receive copies of all health and safety reports made to the LA by the Headteacher. The Governing Body recognises the need for consultation between management and staff on health and safety issues.  It will also seek expert advice, where necessary, in order to determine risks to health and safety and devise strategies to deal with them where they cannot be effectively dealt by the school management.

 

The Governors and school management is committed to the provision of adequate training and information in respect of health and safety risks and in order to enable them to carry out their health and safety duties.

 

The Governing Body, the school management and all members of the school staff will at all times endeavour to fulfil the health and safety objectives and develop a positive safety culture throughout the school.

 

 

 

NORBURY C OF E PRIMARY SCHOOL

 

HEALTH AND SAFETY

 

MANAGEMENT STRUCTURE

 

 

Management Information

 

 

 

LA

Principal Health & Safety Advisor

Area Education Office, Matlock

Health & Safety Advisor

 

 

 

 

Level One

The Governing Body

Health & Safety Governor

Mr Steve Alton

 

 

 

 

Level Two

The Headteacher

Mrs Rebecca Chapman

 

 

 

 

Level Three

Health & Safety Staff Representative

Mrs N Duckworth

 

 

 

Level Four

First Aiders

Teaching and Non-teaching Staff

 

 

 

 
MANAGEMENT STRUCTURE

 

  1. See Management Information [see above].

 

  1. Every employee has a responsibility for safety. However, any person in charge of a group of people has the overall responsibility for the safe working of those individuals.
  2. Employees must:
  • take reasonable care for their own health and safety and that of others who may be affected by what the employee does or does not do
  • co-operate with their employer in health and safety matters
  • not interfere with, or misuse, anything provided in the interests of health, safety or welfare
  • use equipment, materials, etc. safely and in accordance with training and instruction provided by their employer and follow their employer’s rules for use
  • inform their employer of any serious and immediate danger to health and safety and/or shortcomings in protection arrangements
  1. All members of staff are encouraged to bring any Health and Safety issues to the Headteacher who will action and raise them with the Health and Safety Governor. Health and Safety reports will be given at each Resource Management Committee Meeting by the Health and Safety Governor. Minutes from these meetings will be presented at each full Governors meeting.
  2. The poster Health and Safety Law – What you should know (ISBN 0717624935) will be displayed in the front office.
  3. The LA’s Health, Safety and Risk Management Handbook is kept in the Head teacher’s office and the School’s Health and Safety Policy is kept in the front office, all staff must make themselves aware of their contents and follow their instructions. This information forms part of the new staff induction process.  
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NORBURY C OF E PRIMARY SCHOOL

 

HEALTH & SAFETY

 

RESPONSIBILITIES

 

Level One

 

Level Two

 

Level Three

 

Level Four

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RESPONSIBILITIES OF THE GOVERNING BODY – LEVEL ONE

 

The Governing Body is responsible for ensuring that health and safety is maintained within the school. In order to do this it must ensure that certain key elements are in place within the school.  The responsibilities outlined below fall principally into the areas of monitoring of performance, ensuring health and safety matters are adequately resourced and ensuring that those staff who have specific health and safety responsibilities are aware of and undertake those responsibilities.

 

In particular the Governing Body will ensure that:-

 

  • The school has a Health and Safety policy which is implemented within the school. The Governors will formally approve this policy and monitor its effectiveness.
  • Health and safety, is effectively managed in the school through appropriate management systems including risk assessment, inspections, communication systems, guidance, review and monitoring.
  • The School considers health and safety as an ongoing priority and ensures that health and safety obligations are included in school development plans.
  • Health and safety responsibilities are allocated to appropriate staff within the school’s organisational structure.
  • When decisions on staffing levels are being considered, the health and safety implications of such decisions are fully considered.
  • Adequate resources for health and safety are identified.
  • It seeks health and safety advice from the LEA as necessary and that this advice is acted upon as far as is reasonably practicable.
  • There is an appropriate forum for discussing health and safety issues, taking decisions and ensuring action is carried out which is the Resource Management Committee and full Governing Body.
  • It receives on a regular basis any guidance issued by the Authority and takes appropriate action as necessary.
  • It will identify any Health and Safety issues and take into account the budgetary implications and plan accordingly, whether reactive or pro-active.
  • All the County guidance on school journeys and adventure activities and licensing where appropriate will be complied with. The Governors will monitor this through the Headteacher’s termly meeting with the Health and Safety Governor. 

RESPONSIBILITIES OF THE HEADTEACHER – LEVEL TWO

 

The Headteacher is ultimately responsible for the day to day implementation of health and safety in the school. This includes use of the school after hours for lettings and other events.

 

In order to discharge this responsibility effectively the Headteacher will ensure that:-

 

  • A school Health and Safety policy is developed with the Governing Body in line with the LA Health and Safety policy and guidance and that this policy is fully implemented and monitored within the school.
  • The policy is brought to the attention of all employees and is periodically reviewed.
  • Her knowledge of health and safety issues is kept up to date [Risk Assessments]
  • Individuals within the school staff are allocated appropriate duties in terms of health and safety management and that these are recorded in the School Health and Safety policy document.
  • Staff are made aware of the guidance in the LA Health, Safety and Risk Management Handbook and any guidance issued by the LA, which is relevant to their work.
  • Termly inspections of the school are carried out by the Headteacher or her representative and Health & Safety governor and that appropriate action is taken to deal with the findings of these inspections [Staff Meetings]
  • All teaching staff are trained to carry out risk assessment.
  • Risk assessment of all significant risks are carried out and that the findings of these risk assessments are communicated to all those who may be affected by the risk.
  • Following risk assessment an action plan is drawn up to ensure that the identified risk is reduced as far as is reasonably practicable.

 

    • Staff training needs in terms of health and safety are identified and that staff receive adequate health and safety training where required. This will include ensuring that all staff (including supply, part time and temporary staff, staff undergoing teaching training and students on work experience) receive as a basic minimum induction training on their first day in school.
    • An appropriate hazard reporting system is set up and that there is a follow up procedure to ensure actions have been taken.
    • All equipment (both personal protective equipment and general equipment [eg. tools, ladders]) required to ensure health and safety, is provided and is suitable for the task for which it is intended and that it can be adequately and safely stored.
  • Ensure that annual PAT is carried out.

 

  • Systems exist to ensure equipment is checked and where it is found to be faulty that it is taken out of use until repaired/disposed of.
  • Recording of boiler maintenance by retention of worksheet issued.
  • Recording of annual test of PE equipment.
  • Safe storage of tools, cleaning materials and other hazardous substances etc.
  • Recording of annual fire appliances test.
  • Safe systems of work are adopted.
  • All goods purchased comply with the relevant safety standards and where there are health and safety implications for their use that these are considered prior to purchase and appropriate systems of work and risk assessments are put in place.
  • Appropriate emergency procedures (eg. fire drills, fire alarm testing etc.) are carried out in accordance with the guidance in the Health, Safety and Risk Management Handbook and that the results are recorded and where appropriate acted upon.
  • Where contractors are appointed to work on the site that all appropriate health and safety documentation (eg. safety policy/risk assessments) have been seen by the school. That all risks presented by the contractors work have been assessed and appropriate controls put into place and that the contractor has been made aware of any risks that there may be to their health and safety from working on the site.
  • All parts of the premises and plant that the Governors are responsible for the repair and/or purchase of are regularly inspected and maintained in safe order. That any unsafe items, which are the responsibility of the Authority, are reported to them in the appropriate form.
  • Where a situation presents an imminent risk of serious personal injury that action is taken to minimise that risk as far as is reasonably practicable irrespective of whom is ultimately responsible for dealing with it under the LMS scheme.
  • Appropriate first aid provision and training is ensured and maintained.
  • Where the premises are used after hours that all appropriate health and safety considerations (eg. access, emergency escape, access to a phone, access to first aid facilities) have been considered and the necessary actions have been put in place.
  • Any health and safety guidance received from the LA is made available to the Governing Body so that appropriate action may be taken as necessary.
  • Appropriate liaison and consultation with Trade Union representatives.    
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RESPONSIBILITIES OF THE HEALTH & SAFETY STAFF REPRESENTATIVE –

LEVEL THREE

 

  • Comply with the school Health and Safety policy and undertake training as required.
  • Act on reports from level four and report problems to Headteacher.
  • Inform staff of actions to be taken in response to COSHH and risk assessment as and when required.
  • Informs level two of any training required.
  • Is familiar with emergency procedures.

RESPONSIBILITIES OF FIRST AIDERS, TEACHING AND NON-TEACHING STAFF – LEVEL 4

 

  • Comply with the School Health and Safety Policy and undertake such training as is specified therein or requested by the Headteacher or Health & Safety Staff Representative.
  • Staff to call the emergency services in the event of an incident, therefore all staff must know the procedure for this.
  • In the event of a minor accident to a pupil or other non-employee, the nearest available member of staff will complete the accident form kept in the front office.
  • Be aware from the Headteacher’s advice of pupils who are taking medication and who is responsible for administering the medication, who should be summoned if the child feels unwell.
  • Be aware from the Headteacher’s advice of all pupils whose medical condition may require emergency aid, be able to recognise the onset of symptoms and take appropriate action ie. summon the trained person, call an ambulance etc.
  • Staff must report to the school secretary use of items from the first aid box.
  • The school secretary will inspect the first aid box termly and replenish the contents as required.
  • All appropriately qualified staff to administer first aid as and when required.
  • All staff are responsible for completing the accident record book.
  • All staff must keep escape routes free from obstruction and flammable materials.
  • Staff are expected to challenge any unaccompanied person as to their reason for being on the premises whilst not compromising own safety.
  • Any member of staff in charge of a group has the overall responsibility for the safe working of those people.
  • Ensure safe procedures are used.
  • Check equipment to be used is safe before use and use in accordance with guidelines.
  • Ensure protective equipment is used.
  • Check classroom/work area is safe before and during use.
  • Report health and safety problems to Level 3 or Level 2 as appropriate.
  • It is the responsibility of each member of staff to ensure that appropriate risk assessments are carried out when required, recorded and passed to Headteacher.
  • The person who admits a visitor to the building is responsible for ensuring this person completes the visitor’s book. Parents and Governors are not considered to be visitors for this purpose.  
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RESPONSIBILITIES OF ALL EMPLOYEES – ALL LEVELS

 

All employees have health and safety responsibilities as outlined by the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1992.

 

The health and safety responsibilities of employees are as follows. Whilst at work all employees will:-

 

  • Make themselves familiar with and conform to the school’s Health and Safety Policy.
  • Be aware of and comply with all LA health and safety guidance and instructions, safe systems of work and risk assessments including control measures, relevant to their area of work.
  • Point out any shortcomings in the LA’s arrangements for health and safety (guidance, instructions, safe systems of work and risk assessments) to their section head or Headteacher as appropriate.
  • Report all hazards and incidents occurring during the course of their work to their line manager. In addition to this where the hazard is such that it represents an imminent risk of serious injury the employee must take all steps within their control to make the situation safe.
  • Use appropriate safety equipment and personal protective equipment/clothing, which is provided by the employer, and ensure that it is used by persons under their charge where appropriate.
  • Co-operate with management in any situation related to health and safety for example introduction of new procedures, initiatives, requirements.
  • Co-operate with any investigations related to health and safety eg. accident investigations.
  • Ensure that all persons for whom they have a responsibility obey safety rules and safe systems of work.
  • Not use equipment, which they have not been trained to use.
  • Take reasonable care for their own health and safety and that of other persons who may be affected by their acts or omissions.
  • Report all accidents however minor or near misses.
  • Not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare.

NORBURY C OF E PRIMARY SCHOOL

 

HEALTH AND SAFETY

 

ARRANGEMENTS

 

(SYSTEMS AND PROCEDURES)

 

ARRANGEMENTS (Systems & Procedures)

 

The LA’s Health, Safety and Risk management Handbook will form the Arrangements Section of the School’s Health and Safety Policy with the addition of the instructions listed below which are specific to this school.

 

Unless otherwise specified in the absence of the Headteacher the Health and Safety Staff Representative will undertake that person’s H & S responsibilities.

 

Unless otherwise specified in the absence of the Health and Safety Staff Representative the Headteacher will undertake that person’s responsibilities.

 

Specific Arrangements

 

Risk Assessments

It is the responsibility of the Headteacher to ensure that a risk assessment is produced for all relevant activities as required by and in accordance with LA and H & S guidance as found on the LA Extranet.

 

Critical Incident Management Plan

The school has a crisis action plan which is kept on the shelf next to the filing cabinet in the secretary’s office. A summary guide of actions required can be found next to each of the two telephones situated in the two offices.  A copy is also held in the home of all those named on the ‘contact chain’.  This plan will be reviewed annually by the Resource Management Committee of the Governing Body.

 

First Aid and Accident Procedures

Administering First Aid

  • All appropriately qualified staff on level four are responsible.
  • The first aid box is clearly visible on the wall in the front office. Additional items are in the cupboard above.
  • The two travel first aid kits are held in the cupboard in the front office.
  • All first aid kits are purchased from St John’s Ambulance and are approved as appropriate to their named use.

Administering Medicines

It is preferred that medicines or tablets, prescribed by the doctor, to be taken by children are not sent to school unless it is absolutely unavoidable and that parents make certain it is impossible to give their children medication of the prescribed quantities and at required times at home before it is found necessary to send drugs to school. This cannot be overemphasized.  If parents have no alternative than to send drugs to school the following arrangements will apply:-

 

  1. The parents must complete the record of medication and consent form. These will be held in the first aid cupboard.
  2. All medication must be handed in to the class teacher and will be kept away from teaching areas.
  3. It is essential that when a child first starts medication a parent speaks to the teacher with clear instructions.
  4. A clear written copy of dosage instructions must be provided, and the child’s name clearly marked.
  5. The school reserves the right not to administer medication if there is any doubt about dosage instructions.
  6. Medicines not prescribed by the doctor will not be administered.(The above information does not apply to inhalers with regard to asthma. See information earlier in this guidance).COMMUNICABLE DISEASES
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  • The guidance to be employed with regard to the control of communicable disease is in the form of a leaflet produced by the Health Protection Agency. This is kept in the Office.
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  • If it is suspected a pupil may be showing early signs of an infectious disease the child, where possible, should be taken home or temporarily isolated in the care of a member of staff until parents can be contacted. On receiving confirmation of diagnosis of infectious disease the child should be excluded for the period of time recommended in the guidance.
  • Application of the guidance will be supplemented as appropriate by seeking advice from the Consultant in Communicable Disease Control at the Health Authority.
  • Education of children in the principles of personal hygiene in the event of an outbreak of infectious disease will be important. Assistance may be sought from the Health Visitor, School Doctor, School Nurse a Health Promotion Unit as necessary.
  • Recording, Reporting and Monitoring of:
  • All but minor incidents must be entered into the accident log held in the cupboard above the first aid box.However:
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  • Should a child be injured and taken to hospital from the school premises then the LA grey form should be completed in accordance with the guidelines.
  • The member of staff who dealt with the incident must inform the Headteacher and the parent on the same day with the details of the occurrence. The Headteacher will then ensure the form has been adequately completed.   Monitoring
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  • This will be recorded as stated earlier.
  • Administering Medicines

The Health and Safety Governor will review all records at the time of his termly visit and report to the Governing Body as required.

 
 
FIRE EVACUATION PROCEDURE (See also Fire Safety Management file in Red Box )

 

 

  • In the event of a fire, sound the alarm, by pressing one of the fire alarm buttons located at the exits of the building.
  • On hearing the bell children will leave the building under staff supervision. All children will leave the school buildings by the nearest safe exit as determined by members of staff. All pupils will line up in silence at the edge of the playground where it joins the playing field and a register will be taken. Teaching staff are responsible for their own registers to be brought out of school. The School Clerk / Head teacher / available TA will be responsible for collecting the visitors book.   
  • i)   Phone the fire service and follow advice.
  • The Headteacher / Clerk or second in charge will –
  • Whilst evacuation is taking place:

 

Fire Evacuation Practice/Drills

 

These take place once a term at a different time of day.

 

Inspection and Testing

 

The underlying aim of a positive health and safety culture in the school is to prevent situations arising which pose a hazard of whatever degree. An established and cyclical pattern of inspection and testing contributes significantly to the achievement of this aim.  In the course of a year this pattern will include the following:

 

Weekly                                                                                   Person Responsible

  • Fire alarm test                                                             Headteacher / Senior Teacher
  • Playground inspection                                              Headteacher / Senior TeacherTermly                                                                                    Person Responsible
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  • Evacuation practice                                                   H & S Staff Rep
  • Inspection of premises in accordance
  • with the Health & Safety checklist                          H & S Governor
  • Inspection of First Aid provision                             Mrs N DuckworthAnnually
  • Health & Safety Policy review and audit              R M Committee
  • Testing of Portable Electrical Appliances (PAT) LA approved Electrician
  • Testing of PE Equipment                                        LA Inspectors
  • Testing of Fire Appliances                                      LA Inspectors
  • Boiler Service                                                                        LA Inspectors
  • Intruder Alarm Testing                                             Alarm contractor
  • COSHH review                                                          H & S Staff Rep
  • Risk assessment review                                          R M Committee
  • Emergency Lighting                                                 LA approved
  • Legionella Water Testing                                        LA approved
  • Convector Heaters                                                    LA approved
  • 5 Year Electrical Installation Test                           LA approvedRecords of the above processes will be kept in the Landlord file in the red box. SEE APPENDIX 1ENVIRONMENTAL CONDITIONSi) Temperature: The Education (School Premises) regulations 1981 give statutory weight to recommendations in respect of the temperature that should be maintained in schools. The temperature in workplaces must be reasonable. 18C is the acceptable standard with a minimum of 16C. For PE in the Hall, 14C may be appropriate, having regard for warm-up sessions. ii)   Lighting: Every workplace has suitable and sufficient lighting.iii) Cleanliness: Standard expectations of cleanliness are now confirmed by a specific duty to keep a workplace, including furnishings and fittings, clean and free from dust.iv) Condition of floor and traffic routes: Floors and floor surfaces should not expose any person to risk and as far as possible will be kept free from obstructions or substances likely to cause slips, trips or falls. Holes, bumps or uneven floors will be made good and until this happens hazards will be sufficiently guarded or marked conspicuously. Spillages will be immediately mopped up, covered or fenced off until steps can be taken to eliminate the hazard.v)   Windows: Open windows will not project outwards into areas where people may collide with them.  vi) Doors: Doors will not be obstructed.vii) Welfare facilities: Toilets and washing facilities are provided, which are to be cleaned on a daily basis. An adequate supply of drinking water is available, along with facilities to make a hot drink. Suitable provision is made for taking breaks, eating lunch and for rest areas. Appropriate facilities are available for staff’s own clothing and provision for hanging/drying wet garments.     Toxic and dangerous materials are kept locked when not in use.ROAD SAFETYAs a rural primary school we have a duty to ensure that all children are aware of safety issues pertaining to our particular location, but we also endeavour to alert them to differing road safety procedures that they should be familiar with in town and city situations, alert them to similarities and differences, yet maintaining common practices to ensure personal safety.
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  • All cleaning materials are purchased from the LA approved list.
  • USE OF CLEANING MATERIALS
  • ii)   Storage in boilerhouses must be very strictly controlled. No materials other than associated heating equipment should be stored in boilerhouses. Access to boilers, pumps, control panels, valves and so on must be maintained at all times.
  • i)   Routine servicing/maintenance of heating plant will be carried out by authorized personnel. A ‘Site Record’ of servicing, maintenance and remedial work following malfunctions will be kept for each installation in the Red Box.
  • BOILERHOUSE
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  • Close liaison is encouraged between all parties interested in the children’s road safety – Governors, staff and parents.
  • Children are not allowed onto the road, or the car parking area, without permission.
  • Parking: Parking should only be in the village hall car park for teachers and parents. The Head teacher regularly reminds parents to exercise extreme caution when manoeuvring in the car park. SMOKINGSmoking is not permitted in the school buildings.LONEWORKINGIt is recognised that working alone in the school may happen from time to time. No person should be lone working in the school without the permission of the Headteacher.When working alone it is imperative that staff colleagues inform members of their own family of their location and anticipated time to be spent in school.Whenever possible staff should co-ordinate visits outside of school hours in pairs. If this isn’t possible then staff should contact a member of their family either by phone or text at a minimum of every 2 hours. If contact is not possible then the issue should be escalated to a member of the contact chain identified in the Critical Incident Management Plan. The issue will be treated as a critical incident with the top priority in ascertaining what has happened to the person with a minimum of 2 responsible persons attending school in the shortest possible time to manage the incident. APPENDIX 1

Emergency Procedures – Fire Alarm:

Fire drills will take place regularly and will be done without warning to staff or pupils. In the event of the alarm being raised, the following procedures should be followed:

   Norbury C of E Primary School

In the event of a fire or any other emergency requiring the evacuation of school being discovered the following sequence summarises the priority of actions:

Sound the ALARM

EVACUATE the building

Take the ROLL CALL

CHECK the building

Call the EMERGENCY SERVICES

  1. On discovery of a fire or in the need to evacuate the building, the alarm will sound. The alarm is a single-high pitched noise and can be activated at any break-glass point
  2. On hearing the alarm all staff, children and visitors MUST EVACUATE the building. Belongings should not be taken. The administrator will collect the attendance registers and take them to the assembly point as well as the Visitors’ Signing-In Book. If registers are in the classrooms, teaching staff will bring them.
  3. When leaving the building, adults should close all doors behind them to help prevent the spread of fire.
  4. Everyone will leave by the nearest available exit and make their way to the assembly point which is the farthest point of the playground from the school building.
  5. Henry Batterby will be at the front of the line or evacuated by his SENTA
  6. While escorting their children from the building, the following staff will also check the following areas for “stray” children:         KS2 Teacher / TA – Staff Room / Toilets
  7. KS1 Teacher – Library
  8. Administrator – Staff Room
  9. Children and adults will leave the building in a calm and orderly manner and proceed to the assembly point. NOBODY should return to the building unless told to do so by the senior member of staff in charge (usually the Headteacher).
  10. On reaching the assembly point children should stand in silence and the roll call taken for each class using the attendance registers. Any people who are identified as being missing should be reported to the senior member of staff in charge.
  11. The senior member of staff in charge will check the building for any missing people if it is deemed safe to do so and also to ascertain whether the alarm has been sounded for a real reason.
  12. If a real emergency has caused the evacuation, the senior member of staff in charge will call, or arrange to call, the emergency services on 999.
  13. Nobody must return into the building until the all clear signal has been given by the senior member of staff in charge.